Breadcrumb
Employment Documentation
University of Central Missouri Procedure
|
Procedure Name: Employment Documentation |
Date Approved: Approved by the President on January 1, 2005 |
|
Procedure Category: Employment |
Date Effective: January 1, 2005 |
|
Policy Authority:: Board of Governors Policy 1.2.040 |
Date Last Revised: |
|
Approval Authority: University President |
Review Cycle: |
|
Responsibility: Director of Human Resources |
|
In order to be employed by UCM, certain documents must be presented that establish identity, verify eligibility to work in the United States, and make provisions for appropriate federal and state tax withholding. Other information is required to establish a Personnel File.
Required Forms for Faculty & Staff
- Federal Withholding W-4 Employee's Withholding Allowance Certificate, Internal Revenue Service
- State of Missouri Withholding W-4 Employee's Withholding Allowance Certificate, Missouri Department of Revenue
In order to complete the federal and state W-4 forms, individuals must have a U.S. Social Security Number or evidence that they have made application for a SSN. A copy of the Social Security card or numbered receipt from the Social Security Administration must be attached to the W-4 forms. The Office of Human Resources and the Payroll Services Office will not process the initial Payroll Action Form until the individual has properly completed both federal and state W-4 forms and submitted them to Payroll Services.
Individuals must establish both identity and work eligibility via the federal I-9 form, by presenting one or two identified documents as printed on the back of the I-9 form. Departments may not place individuals on payroll and may not allow individuals to perform work, until this documentation has been presented. Allowing an individual to work more than three business days without having presented proper documentation may subject the hiring department to significant federal fines. For a list of Acceptable Documents to present with an I-9 form click here.