Faculty & Staff Resources

 Complete the request form to add, update, or remove an employee's access to your organization's finance-related information.

Request Finance Access

Basic Banner Guidance:

Banner Information Page (Staff Login Required)
Banner Finance Document Prefixes
 
Banner 8 and 9 Navigation Shortcuts
Commonly Used Banner Finance Forms
Naming Conventions for Banner Forms and Reports

Finance Guidance:

Basic Banner Budgeting 
Banner Finance Self-Service Access
Financial Policies and Procedures

 

 

UCM uses Fund-Org-Account-Program (FOAP) codes to separate the revenues and costs associated with financial-related activities that occur while conducting university business.  FOAP codes enable Financial Services to categorize transactions for reporting purposes.  

Fund Hierarchy	Six-digit code which identifies the funding source (General Unrestricted, Extended Campus, etc.). View FUND Hierarchy
Organization Hierarchy	Six-digit code that categorizes who spent the funds (i.e. division or department). View ORGANIZATION Hierarchy
Account Hierarchies	Six-digit code that identifies the nature of the transaction. Expense codes indicate what the funds were spent on. Revenue codes indicate what type of income was received. Expense Account numbers begin with 7  View EXPENSE ACCOUNT Numbers Revenue Account numbers begin with 5 View REVENUE ACCOUNT Numbers
Program Hierarchy	Four-digit code which categorizes the function or purpose of the financial transaction, within the context of the university's major activities (Fiscal Operations, General Instruction, etc.).    Typically, these required codes default for all transactions.  Contact the Manager of Accounting Services if you have questions regarding this code. View PROGRAM Codes
Activity Codes	These codes are optional and may be requested by departments in order to add further detail to each transaction.  They may be used to identify projects, special events, recurring campus events,  or for reporting purposes. View ACTIVITY Codes
Location	This code is not used at UCM.

 

Cash Handling Procedures
Separation of Duties - Cash Handling
Petty Cash-Change Fund Request 
Petty Cash Voucher
Deposit Form

• Record business transactions between two or more university departments/funds/organizations
  • 790XXX for charges (chargebacks)
  • 791XXX for credits (reimbursements)
• Move actual line-item expenses between departments/funds/organizations (e.g., Department A pays $1,000 for supplies and Department B is to share 50% of that expense.  An IDT form must be completed, after the expense has been incurred and posted, to move 50% of the expense to Department B)
• Corrections for Year to Date expenses

Interdepartmental Transaction Form 

The visual example below shows that IDT activity will appear in the "Year to Date Activity" column in Banner.  If you need to move budgeted amounts instead of actual costs, visit Budget and Planning to use an amendment or transfer form.